Information for Leaders

There are more comprehensive notes in the Members’ Handbook.

New leaders can ask for a mentor to assist them.

The Leaders Kit contains the;

  • activity booking form
  • leader’s prompts 
  • risk acknowledgment form.

Responsibilities of the leader.

The leader is responsible for devising the activity, advertising it in the Activities Program, making all the necessary preliminary arrangements, leading the actual activity, making sure that everyone remains safe and obtains the maximum enjoyment from it, and completing the administration after the event.

Some particular points for guidance are listed below:

Booking people in.

The appropriate forms can be downloaded from the club’s website

No matter which way a member or guest makes contact leaders are required to complete a line for each person in the Activity Booking Form (included in the Leader’s Kit above). On the day of the event, you should leave a copy with your spouse/partner, an Emergency Contact Person or in your mail box. This form may become important in the event of delays or accidents as it shows who is on the activity.

Risk Form – All Activities and Trip Report Form

Before the event

Before the actual day, make sure that you have the transport arrangements in hand, and borrow a club first aid kit, map, PLB or GPS if needed. All this equipment is kept at Adventure Camping & Apparel. Address: 479 Dean St, Albury, NSW, 2640. Phone number: (02) 60216200.

Assembly Point

For most activities we assemble at the car-park adjacent to Bunnings, Wodonga but the choice is yours. At the assembly point get the Risk Form – All Activities signed by all participants . Also collect the non-member’s fee, currently $5 for each day of the activity, and give it to the treasurer when convenient. Give the group an overview of what is intended, and in particular where all the cars will rendezvous. Allocate people to cars if they haven’t organised themselves.

Leading on the day

Your responsibility is to make sure that everyone enjoys themselves in a safe manner. This implies that you have a social role as well as being the guide.

You also need to collect and distribute the travel cost money. Lunchtime is a good time to do this. The travelling cost is calculated at 30c per kilometre per vehicle and dividing the total by the number of people in the vehicles including the driver. Google Maps should be used to give the distance between start and finish. Calculate this distance in advance of the trip.

After the activity

1 – Scan or photograph  the completed Risk acknowledgement form and email as PDF or JPG to [email protected]  . Or bring them to the next monthly meeting and provide to a committee member. 
 

2 – EFT the visitors’ money for the non-members listed on the report into our account at BSB 640000 Account No 111104448 . Alternatively give to the Treasurer or committee person at the monthly meeting.

3 – Return any borrowed club equipment (e.g. first aid kit, GPS and PLB) to Adventure Camping & Apparel.

4 – For any activities that are ‘new to the club’ or of special interest, consider completing a Trip Report Form. It’s a Word document which you download, type in the required information, then send as an attachment to  [email protected]  .  It will then be loaded then into our archived Trip Reports, and in later years can be used as a reference guide for someone who wants to do the same activity.

5 – In particular, feel gratified for leading an activity, and recognise that you will have broadened your range of skills, your knowledge of our area, and the number of people with whom you have something in common. You will also have promoted yourself into the ranks of the leaders of the club, and will henceforth feel a new sense of confidence.